Calculate the true cost of an employee, including salary, wages, payroll taxes, benefits, insurance, paid time off, equipment, software, office space, training, recruiting, and overhead. Use this HR calculator to estimate annual employee cost, monthly employee cost, loaded cost, and cost per productive hour.
Compensation cost:
The calculator estimates salary or hourly wages, overtime, and bonus or commission pay.
Employer burden:
The calculator adds payroll taxes, benefits, retirement match, workers compensation, insurance, and administrative overhead.
Support costs:
The calculator includes training, recruiting, equipment, software, workspace, and other employee-related costs.
Productive cost:
The calculator adjusts available hours for PTO, holidays, and utilization to estimate cost per productive hour.
An employee cost calculator helps HR teams, finance teams, business owners, and managers estimate the full cost of employing one or more workers.
It can help compare salary, payroll burden, benefits, PTO, training, recruiting, equipment, software, office cost, overhead, cost per employee, loaded hourly cost, and cost as a percentage of revenue.
Your result shows annual employee cost, monthly employee cost, total employee cost, compensation cost, payroll burden, benefits cost, support costs, overhead, loaded hourly cost, cost per productive hour, cost as a percentage of revenue, and target cost variance. These figures are estimates based on the values you enter.
Add salary or wages, payroll taxes, benefits, insurance, retirement contributions, paid time off, training, recruiting, equipment, software, workspace, and overhead.
Employee cost is higher than salary because employers often pay payroll taxes, health benefits, retirement contributions, insurance, tools, training, workspace, and administrative overhead.
Loaded employee cost is the full cost of an employee after adding wages, taxes, benefits, overhead, and support costs.
Cost per productive hour divides total employee cost by estimated productive hours after adjusting for PTO, holidays, and utilization.
No. It provides a planning estimate. Actual employee cost can vary by location, benefits, tax rules, insurance rates, compensation structure, utilization, and company policy.