Calculate paid time off, PTO accrual, PTO balance, PTO hours earned, PTO days available, PTO used, remaining PTO, PTO payout value, and annual paid leave cost. Use this HR calculator for vacation time, sick time, personal leave, accrual tracking, payroll planning, and employee benefit estimates.
PTO accrual:
The calculator estimates PTO earned based on annual allowance, hours worked, pay periods completed, or months completed.
PTO balance:
The calculator adds starting balance and earned PTO, then subtracts used and scheduled PTO.
PTO payout:
The calculator multiplies available PTO hours by the hourly pay rate.
Annual PTO cost:
The calculator estimates paid leave cost and adds payroll burden to show a loaded PTO cost.
A paid time off calculator helps HR teams, payroll teams, managers, and employees estimate PTO accrual, available leave, payout value, and the cost of paid leave.
It can help compare PTO earned, PTO used, remaining balance, scheduled PTO, carryover, caps, payout value, annual PTO cost, and PTO cost per employee.
Your result shows PTO hours earned, remaining PTO balance, PTO days available, used PTO, scheduled PTO, capped PTO balance, carryover amount, lost or excess PTO, PTO payout value, loaded PTO cost, and annual PTO cost. These figures are estimates based on the values you enter.
Add starting PTO balance and PTO earned, then subtract PTO used and scheduled PTO.
PTO accrual can be calculated by annual allowance, hours worked, pay periods completed, or months completed depending on company policy.
Divide PTO hours by the number of hours in a workday. For example, 40 PTO hours divided by 8 hours per day equals 5 PTO days.
Multiply available PTO hours by the employee’s hourly pay rate. Some employers may include additional rules based on policy or local requirements.
No. It provides a planning estimate. Actual PTO balances, accruals, caps, carryover, and payout rules depend on company policy, payroll setup, employment status, and local rules.