Calculate time to fill, average time to fill, vacancy days, recruiting cycle length, role approval-to-acceptance timing, hiring delay, and vacancy cost. Use this HR calculator to measure how long it takes to fill open roles from job approval or posting to accepted offer.
Standard time to fill:
The calculator counts the days between the job approval or requisition date and the accepted offer date.
Stage-based time to fill:
The calculator adds approval, posting, screening, interview, decision, and offer days.
Average time to fill:
Total fill days across all roles are divided by the number of roles filled.
Vacancy cost:
The calculator estimates vacancy cost, delay cost, salary-based vacancy cost, and recruiting cost impact.
A time to fill calculator helps HR teams, recruiters, and managers measure how long open roles remain unfilled.
It can help compare time to fill, average time to fill, stage delays, target gaps, open role impact, vacancy cost, recruiting cost, and hiring efficiency.
Your result shows estimated time to fill, average time to fill, stage-based fill time, target gap, delay days, vacancy cost, salary-based vacancy cost, recruiting cost, total hiring impact, and the longest recruiting stage. These figures are estimates based on the values you enter.
Time to fill measures how long it takes to fill an open role, usually from job approval or posting to accepted offer.
Subtract the job approval, requisition, or posting date from the accepted offer date.
Time to fill measures how long a role is open. Time to hire measures how long a candidate moves through the recruiting process.
Average time to fill is total fill days divided by the number of roles filled during a reporting period.
A high time to fill can increase vacancy cost, delay team productivity, increase workload on existing employees, and slow business growth.