Calculate PTO accrual, paid time off earned, PTO hours per pay period, PTO hours per hour worked, PTO balance, PTO days available, and PTO payout value. Use this HR calculator for vacation accrual, sick time accrual, personal leave tracking, PTO liability, and payroll planning.
Annual method:
The calculator prorates annual PTO hours based on completed months.
Hourly method:
The calculator multiplies hours worked by the PTO accrual rate per hour.
Pay period method:
The calculator multiplies PTO hours per pay period by completed pay periods.
Balance and payout:
The calculator adds earned PTO to starting balance, subtracts used and scheduled PTO, then estimates days and payout value.
A PTO accrual calculator helps HR teams, payroll teams, managers, and employees estimate how much paid time off has been earned and how much remains available.
It can help compare PTO hours earned, accrual rate, PTO balance, PTO days available, carryover, cap limits, payout value, and PTO liability.
Your result shows PTO hours earned, PTO accrual rate, PTO balance, PTO days available, used PTO, scheduled PTO, capped PTO, carryover amount, use-or-lose hours, PTO payout value, loaded PTO liability, and annual PTO cost. These figures are estimates based on the values you enter.
Divide annual PTO hours by annual work hours for an hourly accrual rate, or multiply fixed PTO hours by completed pay periods or months.
Divide annual PTO hours by annual work hours. For example, 120 PTO hours divided by 2,080 work hours equals about 0.0577 PTO hours per hour worked.
Divide annual PTO hours by pay periods per year. For example, 120 PTO hours divided by 26 biweekly pay periods equals about 4.62 hours per pay period.
Add starting PTO balance and PTO earned, then subtract used PTO and scheduled PTO.
No. It provides a planning estimate. Actual PTO accrual can vary by company policy, employee status, payroll setup, waiting periods, caps, carryover rules, and local requirements.