Calculate vacation accrual, vacation hours earned, vacation days available, vacation balance, vacation accrual rate, unused vacation payout, carryover, use-or-lose hours, and annual vacation cost. Use this HR calculator for vacation time tracking, paid leave planning, payroll estimates, and employee vacation liability.
Annual allowance:
The calculator prorates annual vacation hours based on months completed.
Hourly accrual:
The calculator multiplies hours worked by vacation hours accrued per hour.
Pay period accrual:
The calculator multiplies vacation hours per pay period by completed pay periods.
Vacation balance:
The calculator adds earned vacation to starting balance, subtracts used and scheduled vacation, then applies caps and carryover rules.
A vacation accrual calculator helps HR teams, payroll teams, managers, and employees estimate vacation time earned, remaining vacation balance, and unused vacation value.
It can help compare vacation hours earned, accrual rate, vacation days available, used vacation, scheduled vacation, carryover, cap limits, payout value, and vacation liability.
Your result shows vacation hours earned, vacation accrual rate, vacation balance, vacation days available, used vacation, scheduled vacation, capped vacation balance, carryover amount, use-or-lose hours, payout value, loaded vacation liability, and annual vacation cost. These figures are estimates based on the values you enter.
Vacation accrual can be calculated by multiplying hours worked by an accrual rate, multiplying completed pay periods by vacation earned per period, or prorating an annual vacation allowance.
Divide annual vacation hours by annual work hours. For example, 80 vacation hours divided by 2,080 work hours equals about 0.0385 vacation hours per hour worked.
Divide annual vacation hours by the number of pay periods per year. For example, 80 hours divided by 26 biweekly pay periods equals about 3.08 hours per pay period.
Add starting vacation balance and earned vacation, then subtract used vacation and scheduled vacation.
No. It provides a planning estimate. Actual vacation accrual can vary by employer policy, waiting periods, employee status, payroll setup, caps, carryover rules, and local requirements.